PARTY PLANNER • EVENT PRODUCTION & UX DESIGN

Online at the Overlook Hotel

A groundbreaking virtual Halloween experience during COVID-19. How I brought nearly 100 people together across the country for an immersive party when gathering in person wasn't an option.

ROLE Event Producer, UX Designer, Community Manager
TIMELINE October 2020
PLATFORM Gather.town Virtual Environment
ATTENDANCE ~100 Guests Nationwide
Online at the Overlook Hotel
Visit The Overlook Hotel →
01 — OVERVIEW

Reimagining Social Gatherings

In October 2020, as the COVID-19 pandemic forced celebrations indoors, I saw an opportunity to reimagine what social gatherings could be. The challenge: create a Halloween party experience that felt authentic, social, and memorable—all from the safety of people's homes. The solution was "Online at the Overlook Hotel," an immersive virtual event that brought together nearly 100 people from across the country for an unforgettable night.

Using Gather.town—a platform that combines Minecraft-style avatars with Zoom technology—I meticulously recreated the iconic Overlook Hotel from "The Shining." The platform's unique mechanic meant that as avatars moved near each other, video and audio windows would pop up, creating organic, spatial conversations just like at a real party. This wasn't just a Zoom call with costumes; it was a fully navigable, interactive social experience.

Beyond world-building, I curated an extraordinary lineup of live entertainment: two DJs, one live band, a psychic tarot reader, a burlesque dancer, and a professional bartender. I also set up interactive game rooms featuring SpyFall, Psych!, Among Us, and karaoke. The result was a multi-faceted event that gave guests agency to explore, socialize, and be entertained on their own terms.

💡 UX Insight: Spatial Audio & Proximity-Based Interaction
The key UX innovation of this event was leveraging Gather.town's proximity-based video chat. Unlike traditional video calls where everyone talks over each other, this platform enabled natural social dynamics. Guests could "walk up" to friends to chat, then move away to explore other rooms. This spatial design reduced Zoom fatigue and created the serendipitous encounters that make parties memorable.
02 — THE CHALLENGE

Beyond Zoom Fatigue

By October 2020, people were exhausted by flat, impersonal virtual gatherings. Zoom parties felt forced and awkward. The challenge was multi-fold:

01
Create authentic social interactions in a virtual space
02
Design an environment that encouraged exploration and discovery
03
Coordinate multiple live performances across different time zones
04
Make attendees feel safe to be creative and have fun from home
03 — WORLD DESIGN

Building The Overlook

I approached the virtual venue design with the same care and attention to detail that you'd give a physical space. Using historical floor plans from the Stanley Hotel (which inspired "The Shining") and meticulous study of Kubrick's film, I recreated the Overlook's most iconic spaces in Gather.town's pixel art interface.

Overlook Floor Plan

The complete floor plan showing how different spaces connected across three floors

Clue Board Reference

Drawing inspiration from classic board games for intuitive navigation

🎨 UX Insight: Environmental Storytelling
Every room told a story and served a function. The Colorado Room featured that iconic hexagonal carpet pattern. The Gold Ballroom hosted the main dance floor and live performances. The maze became a challenge space where guests could compete. By designing distinct zones with clear visual identities, guests could orient themselves quickly and choose their own adventure throughout the night.
The Shining Hallway

The iconic hallway from "The Shining" that inspired our virtual hotel corridors

04 — GAMIFICATION

The Maze: Interactive Experience

One of the venue's most beloved features was the outdoor hedge maze, recreated from the film's climactic chase sequence. This wasn't just decorative—it became an interactive game space where guests competed to find the fastest route through. The maze exemplified my approach to the entire event: every space should invite interaction and create memorable moments.

Overlook Maze Maze in Gather.town
05 — ENTERTAINMENT

Curating The Experience

A venue is nothing without compelling content. I booked six professional entertainers, each bringing unique energy to different parts of the night:

Sarah Rosner
Sarah Rosner
DC Bartending Legend | Whiskey Storyteller
Swill Merchants | The Four Seasons
Rosie Cheeks
Rosie Cheeks
NYC Burlesque Showgirl
Angela Lucy
Angela Lucy
Tarot Card Reader
Featured on Jersey Shore | Best of Manhattan 2018-2020

Plus: Identity Problem (live band), DJ Kolour Kode, and DJ Moose kept the Gold Ballroom packed with dancers all night.

🎭 UX Insight: Scheduled Programming vs. Ambient Experience
I designed the entertainment schedule to balance structured performances with free-roaming time. Major acts performed in the Gold Ballroom at set times, while the tarot reader, bartender, and game rooms were available throughout. This gave guests both the excitement of "can't miss" moments and the freedom to create their own experience. The result: high engagement throughout the entire 4-hour event.
06 — PROMOTION

Community Building

Marketing a virtual event required building excitement and managing expectations. I created promotional materials that captured the event's cinematic inspiration while clearly communicating what guests could expect. The Eventbrite page, social media graphics, and email communications all emphasized the unique entertainment lineup and the interactive nature of the platform.

Event Promotion
07 — THE EVENT

Bringing People Together

Nearly 100 people from across the country joined us that Halloween night. They came in costume, they danced, they explored, they connected. In a year of isolation, we created a space for joy, creativity, and genuine human connection.

Angela The Psychic
08 — IMPACT & RESULTS

What We Achieved

~100
Attendees from Across the US
6
Professional Entertainers Booked
4
Interactive Game Rooms
4hrs
Of Continuous Entertainment

"This was the most fun I've had all year. I forgot I was at home—it felt like a real party."

— Event Attendee, 2020

09 — SKILLS & TOOLS

What This Demonstrated

UX Design Spatial Design Event Production Talent Booking Community Management Gather.town Platform Project Management Marketing & Promotion Environmental Storytelling User Journey Mapping
10 — KEY LEARNINGS

What I Discovered

This project taught me that great user experiences transcend medium. Whether you're designing a physical space, a digital product, or a hybrid virtual event, the principles remain the same: understand your users' needs, reduce friction, create moments of delight, and give people agency over their experience.

The pandemic forced innovation, and this event proved that virtual gatherings don't have to be poor substitutes for in-person events—they can be extraordinary experiences in their own right. The key is thoughtful design that leverages the unique affordances of the platform while honoring the fundamental human need for connection and play.

Most importantly, I learned the power of bringing people together. In one of the darkest years in recent memory, we created a space for joy, creativity, and community. That's what great design does—it serves human needs and creates moments that matter.

EXPERIENCE IT

Visit The Overlook

The Overlook Hotel is still open for visitors. Step inside and explore the space.

Visit The Overlook Hotel →
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